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ANNOUNCEMENTS

2016-2022 capital planning process

KRS Chapter 7A establishes a six-year capital planning process applicable to all branches and agencies of Kentucky state government. That process requires each state agency to submit its capital plan for a six-year period to the Capital Planning Advisory Board (CPAB) no later than April 15 of each odd-numbered year.

The capital planning system is open for preparation of the 2016-2022 agency capital plans. All agencies should begin their work in Version 1 of the 2016-2022 plans. Version 0 is set to read-only, and is for review purposes only. Agencies will have the opportunity at various times during the year to amend their plans as needed.
 

Project Cost Estimates

Please note that the chart in Appendix C, 2016-2022 Capital Planning Instructions, Project Cost Estimates, has been revised to reflect the correct multiplication factors.
 

Changes to the Planning System

Other than the inclusion of one new table under the Impact on Operating Budget section of the SYP-P2 forms to mirror the Kentucky Budget System, there are no changes to the forms or the capital planning process.
 

Key dates for the 2016-2022 capital planning process

April 15, 2015 Due date for submission of agency plans to CPAB
May-September, 2015 Board meetings and review of agency capital plans
October 1, 2015 Deadline for submission of amendments to the agency plans
November 1, 2015 Transmittal of the Statewide Capital Improvements Plan to the heads of the three branches of government
November 14, 2015 Year-end closing of the capital planning system



Version Opening date Closing date Description
Version 1 January 2 April 15 Initial capital plan submission
Version 2 May 11 May 22 Revision/amendments to Version 1
Version 3 June 12 June 26 Revisions/amendments to Version 2
Version 4* July 14 July 28 Revision/amendments to Version 3

*Version 4 will reopen in mid-August and remain open until October 1.

 

IT Project Review – Commonwealth Office of Technology

During the capital planning process, the Commonwealth Office of Technology (COT) is primarily responsible for the review, assessment, and enterprise ranking for executive branch IT projects (excluding postsecondary education.) Agencies with IT projects in their capital plans will be contacted by COT staff after the submission period to schedule a short presentation to the scoring committee. Those agencies should review the scoring criteria, business case template, and total cost of ownership calculations provided by COT to ensure their IT project submissions cover those items. (The scoring criteria for the 2016-2022 planning period are currently being developed, and will be posted on the COT website upon finalization in late January.)

Executive branch agencies that fall under the purview of COT, via Executive Order 2012-880 (October 2012), should review their IT projects carefully. Those projects defined as infrastructure should be reviewed by COT before being submitted in the capital planning system.
 

Six-Year Capital Plan Building Standards Guidance

Word Document
 


Downloads



Links

2016-2022 Capital Planning Instructions

Capital Planning Advisory Board homepage
 



Brief Instructions - Capital Planning System
For instructions on using the electronic capital planning system, click the desired topic below:

Agencies with NO PROPOSED PROJECTS and whose plans are submitted DIRECTLY TO CPAB
Agencies with NO PROPOSED PROJECTS and whose plans are submitted THROUGH A CABINET

Agencies with PROPOSED PROJECTS and whose plans are submitted DIRECTLY TO CPAB
Agencies with PROPOSED PROJECTS and whose plans are submitted THROUGH A CABINET  



Detailed Instructions - Functions

Set Agency Level Priorities
Set Cabinet Level Priorities
Plan Validation
Plan Submission  



Detailed Instructions - Background Forms

Form SYP-B1 - Agency Mission and Programs
Form SYP-B2 - Agency Facilities Management
Form SYP-B3 - Capital-Related Reports
Form SYP-B5 - Status of Recently Completed/Ongoing Projects
Form SYP-B4a - State-Owned Property Administered by the Agency
Form SYP-B4b - Vacant Square Footage in State-Owned Facilities Managed/Administered by the Agency
Form SYP-B4c - Space Occupied in State-Owned Property Administered by Another Agency
Form SYP-B4d - Non-State-Owned Property Occupied by the Agency
Form SYP-B4e - Space Occupied (Subleased) in Non-State-Owned Property Leased by Another State Agency
Form SYP-B4f - State-Owned Aircraft  



Detailed Instructions - Plan Forms

Form SYP-P1 - Agency Plan Overview
Form SYP-P2 - Proposed Projects
Form SYP-P3 - Space Needs
Form SYP-P4 - Space Reductions  



Detailed Instructions - Ancillary Forms

Form SYP-A2 - Agency Bond Priorities
Form SYP-A3 - Off-Budget Funds

*The above documents are Microsoft Word documents. If you are unable to view the documents, an alternate format is available upon request to CPAB@lrc.ky.gov.